How is a Virtual Congress
How to participate
What are Webinars
Technical requirements
Registration
Certificates

How does a Virtual Conference work?

The platform hosts virtual conferences devoted to a range of academic disciplines, as well as highly specialized topics. Each virtual conference has keynote speakers and a series of thematic sessions scheduled in virtual rooms according to their topics.

Presentations are delivered by live videoconference (WEBINAR format), but they are also recorded and remain available for attendees to view (on demand) for one year.

At the end of the conference, the certificates of participation and/or presentation are sent by e-mail and the Conference Proceedings’s book (with ISBN) containing the abstracts of the presentations is published.

Participants are also welcome to submit their full papers for publication at a discount in one of Global Knowledge Academics’ books series or indexed journals, subject to review and acceptance by the scientific committee.

How can I participate in a conference?

You can participate as a speaker or just as an attendee. Remember that in order to deliver a talk at the conference, you must first submit your proposal for review. Once it is accepted, you will be able to register.

1

Submit your proposal

To fill in the submission form, you will need the following information about the proposal: title, short abstract (max. 300 words), long abstract (for the Book of Proceedings), keywords, the language of the presentation, data of the main author and data of the co-authors.

2

Register

The scientific committee will review your proposal within 2-3 weeks and send you a notification with their decision by email (please check your SPAM folder). Once your proposal has been accepted, you must pay for your registration at the conference (credit/debit card or bank transfer).

3

Prepare your presentation

Before the start of the conference you will receive a notification with the day, time, and link to the virtual room where your presentation has been scheduled. Prepare your slide presentation and consult the technical requirements that your computer and internet connection must meet.

4

Submit your article

Speakers may submit an article for publication (at a discount) in a GKA indexed book or journal, as assessed by the scientific committee. Download the template and see the guidelines at this link.

Submit article

What is a Webinar thematic session like?

Comunicación virtual (webinar)

The speaker will enter live in a virtual room of ZOOM platform – along with other speakers on the same topic – and present his or her work in WEBINAR format for a maximum of 15 minutes, supported with slides (e.g., PowerPoint) or speaking directly to the camera on their device. Each room will have a moderator who will introduce the speakers, keep time, and moderate questions from attendees for 20 minutes at the end of the session.

Zoom Quick Guide

  1. Check the technical requirements for internet connection and equipment.
  2. Download the conference schedule, where you can see what day, session, and room your presentation has been scheduled.
  3. Make sure you are in a space where you can control noise and interruptions.
  4. Close all other windows/applications, especially email programs.
  5. Open PowerPoint presentation on your desktop, NOT in presenter mode.
  6. If you are using an external camera and/or microphone, connect them before opening the Zoom app. Headphones are recommended. We do not recommend using the microphone on a laptop as it is not of sufficient quality for recording.
  1. Log in with your username and password on the GKA virtual congress platform: https://virtual.gkacademics.com/
  2. Go to the conference main page and click on the green button “Start Conference”.
  3. In the list of panels on the left side, find the virtual room to which it was assigned and click on it.
  4. Check that your presentation is scheduled/listed.
  5. Click on the “Join via Web Client” button to access directly from your browser.
  • Make sure to mute yourself and disable your camera when you’re not presenting. Note that the host can control the audio of the participants in a meeting. This means that the host can mute and reactivate it at any time.
  • Use the Question&Answer or chat feature to ask questions without interrupting the speaker.
  • Remember that the sessions will be recorded automatically.

Speakers

Attendees

  1. To unmute and begin speaking, click the Unmute (Microphone) button in the lower-left corner of the meeting window.
  2. To mute yourself, click the Mute button (microphone). A red bar will appear above the microphone icon indicating that your audio is now off.
  3. To test your computer’s microphone and speakers, click the up arrow to the right of the microphone icon and select Audio Options (only available in the Zoom program).
  1. Click the Start Video button on the menu bar at the bottom to start your video.
  2. Click the Stop Video button to stop sharing your video stream.
  3. To choose a different webcam or adjust video settings, click the up arrow to the right of the Video icon and select Video Settings.
  1. Click the Screen Share button on the menu bar. If prompted, choose “basic” screen sharing.
  2. Select the PowerPoint presentation you want to show. Selecting Desktop will allow you to share everything on your desktop.
  3. Click Screen Sharing.
  4. When sharing your screen, the menu bar moves to the top of your screen and disappears until you mouse over the area. Additional tools, such as chat and audio options, are found under the More button. To reposition the menu bar, click and drag it to another location.
  5. If you receive a chat message while sharing your screen, the More button will flash. To view the chat message, click the More button and select Chat from the list.
  1. Click the Chat button on the menu bar to open the Chat panel.
  2. Write your message in the Text box at the bottom of the panel.
  3. Press Enter to send the message.

Remember that the sessions will be recorded automatically. Approximately 30 to 60 minutes after the session ends, a button will be activated in the virtual room that will allow the viewing of the session recording. The recording will be available for 1 year.

Technical requirements for speakers

Recommended bandwidth for webinar panelists/speakers:

  • For video:
    • 600 kbps (upload / download) for high quality video
    • 1.2 Mbps (upload / download) for HD 720p video
    • HD 1080p video reception requires 1.8 Mbps (upload / download)
  • Sending HD 1080p video requires 1.8 Mbps (upload / download)
  • For screen sharing only (no video thumbnail): 50-75 kbps
  • To share a screen with video thumbnail: 50-150 kbps

If you do not have sufficient network speed, or if it is unstable, you might encounter technical difficulties in the room, including connection loss and deficient audio and recordings. You can check your network speed at speedof.me.

It is important that you use the latest version of your browser. You can check the version you currently have installed here. Note that Zoom works best with the Mozilla Firefox browser.

If you are going to participate as a speaker, you must have:

  • Speaker or headphones and a microphone: integrated or with wireless USB or Bluetooth plug-in.
  • HD webcam or webcam: integrated or with USB plug-in.

You should test them before joining the meeting to make sure they work properly. To do this, you can start a test Zoom meeting.

Technical requirements for attendees

Recommended bandwidth for webinar attendees/listeners:

  • For 1: 1 video calls: 600 kbps (download) for high quality video and 1.2 Mbps (download) for HD video
  • For screen sharing only (no video thumbnail): 50-75 kbps (download)
  • To share screen with video thumbnail: 50-150 kbps (download)
  • For VoIP audio: 60-80 kbps (downstream)

If you do not have sufficient network speed, or if it is unstable, you might encounter technical difficulties in the room, including connection loss and deficient audio and recordings. You can check your network speed at speedof.me.

It is important that you use the latest version of your browser. You can check the version you currently have installed here. Note that Zoom works best with the Mozilla Firefox browser.

If you are going to participate as an attendee, you must have:

  • Speaker or headphones: integrated or with wireless USB or Bluetooth plug-in.

You should test them before joining the meeting to make sure they work properly. To do this, you can start a test Zoom meeting.

Registration

What is included?

  • Presentation of a paper in Webinar format (live videoconference) in a virtual room with time for questions from attendees.

  • Access to the recordings of the papers presented for 1 year.

  • Email delivery of participation and/or presentation certificate.

  • Digital Book of Proceedings (with ISBN) available for free download, with the summaries of the papers presented.

  • Optional: Publication of the full article in a book series or indexed journal of Global Knowledge Academics as assessed by the scientific committee. Available for a supplement of EUR 45.

  • Optional: Extra conference certificates or certificates for co-authors. Available for a supplement of EUR 30.

Payment Methods

Credit Card

Bank Transfer

Important

Any bank transfer made from outside Spain must include an additional €20 / $25 (US) to the total amount transferred. (This additional expense covers the commission applied by the intermediary banks.) If the participant does not pay these bank fees, registration will be incomplete.

Cancellation and Refund Policy

If you cannot attend the conference and are unable to transfer your registration to anyone else, you may request a reimbursement of your conference registration fee. To do so, you should send us a request through our contact form. No exceptions will be made to the cancellation/refund policy due to issues related to travel, natural disasters, or any other. The amount to be returned will depend on the date we receive your request and the type of refund.

1. Refund in MyGKA points (1 EUR/USD = 1 Point)

You may present your refund request at any time before the first day of the Conference. You will be refunded 80% of your registration fee in GKA points (with no expiry date).

Your refund will be done immediately.

2. Money refund

If you present your refund request 15 days before the first day of the Conference, or earlier, you will be refunded 80% of your registration fee.

If you present your refund request fewer than 15 days before the first day of the Conference, you will not receive a refund.

It may take up to 90 days to process your refund.

Money refunds will be done through the same method that was used for the original payment (PayPal, credit card or bank transfer).

Request refund

Certificates

EDU-certificados-presentacion-presencial.jpg

Speakers

The author’s information will appear on this certificate exactly as it was entered into the computer platform. The co-author’s information will only appear if it was included on the computer platform. The certificate will be delivered by email within 1 month after the conference is over.

EDU-certificados-oyente.jpg

Attendee

The attendee’s information will appear on this certificate exactly as it was entered into the computer platform when he/she registered. The certificate will be delivered by email within 1 month after the conference is over.

EDU-certificados-coautor-NO-presencial.jpg

Co-authors

This certificate is aimed at those authors who did not participate in the virtual conference but have collaborated in its production as co-authors. These co-authors must appear as such in the proposal submitted by the lead author. This certificate has a supplement of 30 EUR per co-author and will be delivered by email within 1 month after the conference is over.

Certificate Policy

1 – Registration includes the issuance and delivery by e-mail of 1 presentation & attendance certificate in the name of the person who registered the proposal and paid the registration fee.

2 – Once proposals have been accepted, no changes to them will be admitted. If you need to make a correction or add a co-author, you must submit a new proposal and await its acceptance.

3 – If you identify an error in the certificate, you can request a new one through our contact form.

Co-authors

4 – If the proposal’s author indicates the existence of co-authors at the time of submission, then they will be recognized as such at the end of the certificate. (However, co-authors can request their own certificate by paying a small fee. See sections 4, 5 and 6 below).

5 – If you attend the conference and are co-author of a proposal submitted by another participant in the conference, you can request a certificate in your name by paying a supplement of 30 EUR.

6 – If a participant wishes a certificate in the name of a co-author who has collaborated in the work but who has not attended the conference, a ‘Co-author Certificate’ can be obtained after paying a supplement of 30 EUR.

7 – The ‘Co-author Certificate’ will only be sent to the interested parties if the work has been presented by a co-author’s partner during the conference.

Request extra certificate