FAQs

FAQs2020-01-07T04:23:36+01:00

Conferences

What do I need to submit a proposal?2019-12-30T21:45:37+01:00

Proposals are sent using an online form which will request the following information:

– Title of the proposal
– Summary (maximum 300 words)
– Conference theme
– Type of presentation
– Keywords
– Language

– Author’s name and surname
– University / Organization
– Country
– Email

If the proposal has been co-authored, the author must indicate the details of each of them (name, university, country, and email).

Is there a limit to the proposals that I can send to the conference?2019-12-30T21:47:15+01:00

No. You can send as many proposals as you wish. However, in order to give a fair chance to the greatest number of people to present, within the limitations of the programming, only one presentation per author and registration will be allowed. This means that three registered authors may submit three presentations and three articles jointly (that is, as co-authors).

Can I make changes and/or add a co-author to my proposal?2019-12-30T21:48:06+01:00

Making changes to ACCEPTED proposals is NOT permitted. The scientific committee reserves the right to eliminate proposals which have been altered after being accepted.

While the proposal is pending review you may make corrections, changes or add co-authors. To do this, follow the steps below:

  1. Access the conference platform using your username and password through this link. If you don’t remember your password, request a new one by email.
  2. Once inside your account, find the proposal you want to modify and click on its title. If the proposal is still under review, it will appear in the ACTIVE section. If the proposal has already been accepted or rejected, it will appear in the PROCESSED section.
  3. Once inside the proposal, click the SUMMARY option then select the EDIT METADATA option.
  4. You can modify the information about the proposal in this new window (title, summary, keywords, and language), of the authors (name, surname, university/organization, email, and country), and add or remove co-authors.
  5. Once done, do not forget to click on the green button «SAVE METADATA» at the bottom of the page.

Remember that making changes to ACCEPTED proposals is NOT permitted. The scientific committee reserves the right to eliminate reject proposals which have been altered after acceptance.

How long might it take before I know if my proposal has been accepted?2019-12-30T21:44:54+01:00

The scientific committee will review your proposal within 2-3 weeks and send you an email notification. This notification may arrive in your spam folder (spam). If that occurs, please look in spam and mark the message as the desired email to ensure the correct reception of subsequent notifications.

Where can I check to see whether my proposal has been accepted?2019-12-26T12:17:36+01:00

Visit the ‘Programme’ section on the conference website to see the list of proposals accepted to date.

Can I make a distance presentation?2019-12-26T12:20:26+01:00

Yes. Those who cannot attend the event in person but who wish to participate in the conference can send a proposal for a Blended Presentation or a Virtual Presentation.

Blended Presentation

This option allows you to present a 5-minute video which the organisation will screen in the rooms along with the in-person presentations. In addition, this video will be shown on the conference’s social networks (Twitter, Facebook, YouTube).

Virtual Presentation

This option only allows you to present a 5-minute video which the organisation will show on the conference’s social networks (Twitter, Facebook, YouTube).

What are the requirements to prepare blended presentations?2019-12-30T21:43:42+01:00

Being a 5-minute presentation, in which the author (s) will not be present in the conference rooms, and therefore cannot expand or explain the doubts that may arise during the projection of the video, the slides must be accompanied by voice-over audio.

The following aspects should also be considered:

  1. Communicative value. Authors should evaluate the communicative understanding of the video from the visual, auditory and methodological aspects when submitting the proposal for review.
  2. Scientific value. Although creativity prevails in this type of presentation, its application does not imply exempting the proposal of scientific components, typical of an academic event of this nature.
  3. Formal value. It is desirable that as the presentations unfold, the following features can be identified: theme, problem, objectives, conclusions, and contributions to the aim of study for the International Community / Conference / Featured theme / Conference theme or recurring themes.
  4. Informative value You should evaluate whether the video’s discursive argumentation is understandable to the audience, based on items a, b, c.
  5. Interpersonal value. Authors should present themselves on camera, by way of a 30 second (minimum) formal greeting at the beginning of the video.
How do you send the video for the blended and virtual presentations?2019-12-26T12:26:58+01:00
  1. The author should record a video of his presentation lasting up to 5 minutes, which may consist of a slide presentation, a spokenpresentation or a combination of the two.
  2. The author should then upload the video to a video platform (such as YouTube or Vimeo) and set the visibility option to ‘Public’. The video must be titled with the acronym of the corresponding conference, in addition to the title of the presentation (example: GKA HUMAN 2019 – Between the senses and reality, convergence in project-based learning)
  3. When submitting the proposal, the author must include the video link at the end of the summary of his proposal.
Will the works presented, be included in the any publication?2019-12-30T21:43:37+01:00

Authors may submit an article for publication in a community book or journal after being assessed by the Scientific Committee. As of 2020, the publication will have a supplement of €45 when registering for certain conferences. Check the conference registration section to find out what is included in the price.

In order for a work to be considered, the publication process instructions must be followed.

How to send a final paper?2019-12-30T15:06:52+01:00

The files should be sent to publishing@gkacademics.com. They must be adapted to the template (in English, Spanish or Portuguese) and follow these guidelines. Remember to include the following in your message: the conference you will attend, the article title, authors, university and country.

Can I choose the day/time of my session before a conference?2019-12-30T21:55:49+01:00

Yes, we try to satisfy all requests. Once you have made the payment for your registration, you can propose the day that suits you best to give your presentation. However, we only offer this option to registrations made up to 2 months before a conference.

When will the Conference programme be available?2019-12-26T12:32:40+01:00

The first draft of the programme will be available approximately 2 months before the start of the conference. If your proposal has been accepted, and you have registered and paid for it, your presentation will be scheduled in that draft. We accept proposals and registrations up until the application closing date, that is, approximately six weeks before the conference. Remember that you can consult the up to date list of accepted proposals at any time.

How much does conference registration cost?2019-12-30T21:55:12+01:00

The registration fee varies according to the length of time in advance with which the payment is made and the type of registration chosen:

In-person options

– Registration for the full conference

– Registration for 1 day of the conference

– Registration as a student

– Registration as a listener

Remote Modalities:

– Blended registration

– Virtual registration

For more information, see the registration section for the conference you wish to attend.

What does the registration fee include?2019-12-26T12:40:47+01:00

See the registration section for the conference you wish to attend for detailed information on what each registration fee includes.

What are the available forms of payment?2019-12-26T12:41:24+01:00

For now, payments are only accepted through PayPal or by bank transfer. You can create a PayPal account and link it to your credit card or bank account.

Can I pay by credit card?2019-12-30T21:54:34+01:00

At the moment credit card payments are only accepted through PayPal. Paypal is an online payment platform that allows you to shop quickly and safely in stores around the world.

Why use PayPal?

  1. Paypal accepts 26 currencies from 203 countries and markets.
  2. With Paypal, you can make payments quickly with only an email address plus password or a cell phone number and PIN. PayPal stores and protects your confidential financial information and does not share it with vendors.
  3. Paypal allows you to link various credit cards and bank accounts to your Paypal account and to choose your preferred payment method at any time.
  4. Purchasing through PayPal is free, with only a small fee being applied when there is a currency conversion.

Get more information about Paypal in your country here.

Can I pay by bank transfer?2019-12-30T21:53:43+01:00

Use the information below to make the payment for your registration by bank transfer before sending a confirmation email to payments@gkacademics.com informing us of: the transfer date, amount, name of the conference and name of the participant. Payment may take 10 to 15 business days to clear. We will send you a confirmation email upon receipt of your payment.

Account Name: Global Knowledge Academics

Bank Name: Caixa Bank

Account number: 2100 1736 21 0200189645

IBAN (electronic format): ES4721001736210200189645

IBAN (paper format): IBAN ES47 2100 1736 2102 0018 9645

SWIFT / BIC: CAIXESBBXXX

Bank address: Calle Ezequiel Solana 83, C.P. 28017 – Madrid – Spain

Important

Any bank transfer made from outside Spain must include an additional €20 / $25 (US) to the total amount transferred. (This additional expense covers the commission applied by the intermediary banks.) If the participant does not pay these bank fees, the registration will be incomplete.

Can I get a copy of my registration invoice?2019-12-30T21:52:57+01:00

Yes, use our customer service form or send a request to support@gkacademics.com indicating the type of registration, full name, address, tax identification number, and payment date. If the invoice should be in the name of an institution, you must provide the same information as above about the institution.

What is the cancellation policy?2019-12-30T21:51:22+01:00

If you cannot attend the conference and are unable to transfer your registration to anyone else, you may request a reimbursement of your conference registration fee. To do so, you should send us a written email request. The amount to be returned will depend upon the notice you give us, that is, the number of days between receiving your request and the start of the conference. No exceptions will be made to the cancellation/refund policy due to issues related to travel, natural disasters, or any other.

If you submit your refund request over 60 days before the first day of the conference, you will be reimbursed for 80% of the registration fee.

If you submit your refund request between 60 and 30 days before the first day of the conference, you will be reimbursed for 50% of the registration fee.

If you submit your refund request less than 30 days before the start of the conference, you will not receive a refund.

It may take 2 to 4 weeks to process your refund.

Can I transfer my registration and payment to a colleague if I cannot attend the conference?2019-12-26T12:49:45+01:00

Substitutions are allowed between attendees, but they must notify us in writing through support@gkacademics.com a minimum of 15 days in advance.

Are group discounts available?2019-12-26T12:50:18+01:00

Yes. A special registration fee is available for groups of five (5) or more participants from the same institution or organisation who register at the same time. This discount cannot be combined with any other discount offers. To request them, send an email to support@gkacademics.com.

Are discounts available for former participants?2019-12-30T21:50:02+01:00

Yes. Former participants are entitled to a €50/$50 discount off the current ‘Full Conference registration fee. To benefit from the discount, participants must send an email to support@gkacademics.com, attaching a document verifying participation at a previous conference.

The discount must be requested before making the registration payment.

Are there any grants available to attend the conference?2019-12-30T21:48:53+01:00

Yes. A limited number of free enrollment enrolment grants for Young Researchers will be granted in order to facilitate conference attendance. In return, they will be asked to chair and moderate parallel sessions during the days of the conference (except for the session in which they make their own presentations). In order to qualify for these scholarships, applicants must have a proposal accepted at the conference. Guidelines are provided on how to moderate sessions, including the protocol for introducing sessions and speakers, time management, question and answer dynamics, etc. They will also be awarded a diploma, at the closing session of the conference.

Remember that the scholarship does not cover transportation, lodging, and food expenses.

Will I receive an attendance certificate?2020-01-14T17:45:46+01:00

Yes. Registration* includes the issuance of 1 presentation & attendance certificate in physical format in the name of the person who registered the proposal and paid the registration fee. The author’s data will appear on the certificate exactly as it was entered on the computer platform. The certificate will be given by the room moderator at the end of the sessions.

* Listener’s Registration includes the issuance of 1 attendance certificate in physical format in the name of the person who paid the registration fee. The participant may pick up his/her certificate at the reception desk.

** Blended Registration includes the issuance of 1 presentation & attendance certificate in digital format in the name of the person who registered the proposal and paid the registration fee.

*** Virtual Registration includes the issuance of 1 presentation & attendance certificate in digital format in the name of the person who registered the proposal and paid the registration fee.

Important: Once proposals have been accepted, no changes to them will be admitted. If you need to make a correction or add a co-author, you must submit a new proposal and await its acceptance.

Will my co-authors also receive a certificate?2019-12-26T12:34:19+01:00

Registration includes the issuance of only 1 certificate for presentation & attendance in the name of the person who registered the proposal and paid the registration fee.

If the author of the proposal indicates the existence of co-authors at the time of submission, they will be recognized as such at the bottom of the certificate.

I am co-author of a proposal submitted by another participant in the conference. Can I get a certificate in my name?2020-01-14T17:00:04+01:00

If you attend the conference and are co-author of a proposal submitted by another participant in the conference, you can request a co-author certificate in your name. The fee is €30.

Those interested should request one at support@gkacademics.com at least 15 days before the start of the conference so as to be able to pick it up during the event.

I need a certificate in the name of a co-author who cannot attend the conference. What should I do?2020-01-14T16:59:55+01:00

If you need a certificate in the name of a co-author who cannot attend the conference, you must request it at the time of registering for the conference. The fee is €75.

If you did not request the certificate at the time you made the payment for your registration, you can request one at support@gkacademics.com at least 15 days before the start of the conference so as to be able to pick it up during the event.

I have presented a blended/virtual presentation at the conference. When will I receive my certificate?2020-01-14T17:34:51+01:00

The certificate will be sent in digital format by email once the conference is over.

If you need a physical copy of the certificate, you must send an email to support@gkacademics.com with the full address of where you wish your certificate to be sent. The certificate will be sent by certified postal mail for a cost of €20 to be paid in advance by the interested party. Delivery time may vary by country and destination address.

I have identified an error in my certificate. What should I do?2020-01-14T17:34:38+01:00

If you identify an error in the certificate, you can request a new one from the organizers during the conference or through support@gkacademics.com. If GKA is responsible for the error, a new certificate will be sent to you by email or certified postal mail at no extra cost within 1 month.

If GKA is not responsible for the error, a new certificate will be sent by email (at no extra cost) or by certified mail (for a cost of €20 to be paid in advance by the interested party). Delivery time may vary by country and destination address.

Can I request an invitation letter to help manage my visa application?2019-12-30T22:00:08+01:00

Yes. We offer letters of invitation to obtain visas for those participants who have paid the registration fee. Please use our customer service form or send your request to support@gkacademics.com. Please note that if you cancel your registration, we will contact the embassy to revoke the invitation letter.

Specific questions concerning visas should be directed to your local government, embassy, or immigration office. Migration regulation policies vary by country and often vary from year to year. Therefore, we are not in a position to advise you on this matter.

I am interested in hosting a conference. What should I do?2019-12-26T12:53:09+01:00

We are constantly looking for places for future conferences and collaboration agreements. If you wish to host a conference in the future, please consult the information on the Partners and Sponsors page and contact us at support@gkacademics.com.

Is there space available for sponsorships and exhibitions?2019-12-30T21:59:25+01:00

We offer several sponsorship possibilities for organisations or groups interested in sponsoring our conferences. We ask that interested organisations be linked to the themes of the conference and are willing to interact with the conference community. To consult the possibilities of sponsorship, please consult the information on the Collaborators and Sponsors page and contact us at support@gkacademics.com.

Journals and books

Should I send the article in a specific format?2019-12-30T22:03:16+01:00

We recommend using the standard template in English, Spanish or Portuguese that we make available to authors. Also, consult our section on Guidelines for submitting articles.

How long can it take until my article is published in the journal?2019-12-26T13:01:03+01:00

The length of time varies. Once the article is received, and after verifying that the formal submission rules are met, the article is sent to two appropriate (peer) evaluators for review. This can take several weeks. Once the evaluators’ reports have been received, they are made available to you (after concealing the evaluators’ identities) and you are asked to send the final version of your article within the following fortnight for final publication. Articles are published continuously, so your final article will be published once the publication process is complete.

In the layout phase, what kind of changes are allowed?2019-12-26T13:01:41+01:00

Only minor changes can be made in the layout phase. All substantial changes in content should be made in the previous phase, so only orthographic errors (italics, capital letters, headings, etc.) should be focused on in this phase. In addition, if fields appear marked in yellow in the test that we send you, you must send us the necessary information in order to continue with the process.

Where can I see my article once it has been published in the journal?2019-12-26T13:02:19+01:00

Your article will be published on the journal’s website, in the ‘Current’ section. Visit the ‘Journals’ section to access the web pages for each academic journal.

Will I receive a copy of the full issue of the journal my article is published in?2019-12-26T13:03:28+01:00

No. You will only receive a (separate) electronic copy of your article.

Is there a possibility that my article may be open from the beginning?2019-12-30T22:02:18+01:00

Yes, you can assign a Creative Commons open license for your article. This will allow you to upload your article wherever you want (personal website, institutional repository, etc.) and – for a fee of €85 – it will also be open on our platform.

How can I access closed content?2019-12-26T13:05:40+01:00

We follow the deferred open access publication policy. That is, the content of articles will not be open until two years after they were published. In the meantime, you can access the content of our journals by various means: journal subscriptions, by purchasing a full issue, or by purchasing an article.

How can I hire a subscription?2019-12-30T22:01:41+01:00

Two types of subscriptions exist, depending on whether the contractor is an individual or an institution. A subscription lasts one year, but it can be renewed.

To sign up for an individual subscription, you must first be registered with the journal. Once registered, you should go to your main user page, where you can simply click on the ‘Manage my subscriptions’ link.

However, if you want to sign up for a subscription on behalf of an institution, log into the platform is not necessary. The user’s domain or IP address will be used to give access to the subscription content.

How can I buy a full issue of a journal?2019-12-30T22:01:21+01:00

To buy a full issue you must first be registered with the journal. Once registered, you can simply access the full issue through the summary (in either the ‘Current’ or ‘Files’ tabs of each journal). If you click on the link to the PDF file, the platform will give you the option to buy the issue using your PayPal account.

How can I buy an article from a journal?2019-12-30T22:01:13+01:00

To buy an article you must first be registered with the journal. Once registered, you can access the article you want to buy through the summary (in the ‘Current’ or ‘Files’ tabs of each journal). If you click on the link to the PDF file, the platform will give you the option to purchase the item using your PayPal account.

I am interested in being an evaluator. What should I do?2019-12-26T13:11:21+01:00

If you are interested in evaluating articles, please email us at publishing@gkacademics.com.

If I collaborate as an evaluator, will I receive a certificate?2019-12-26T13:20:02+01:00

Yes. If you wish to receive a certificate, please send us an email at publishing@gkacademics.com specifying the journal with which you have collaborated, and we will deliver it as quickly as possible.

Can I send more than one text to be published?2019-12-26T13:13:32+01:00

Yes, you can send as many texts as you’d like.

Should I send the text in a specific format?2019-12-26T13:14:10+01:00

Yes, the article must be adapted to the template (in English, Spanish or Portuguese) and follow the guidelines.

How do you send the text for a book?2019-12-26T13:15:41+01:00
  1. Adapt your text to the template (in English, Spanish or Portuguese) and verify that your article follows these guidelines.
  2. Send the file to publishing@gkacademics.com. Do not forget to include the title of the article, authors, university and country.
  3. Remember that once sent, with exceptions, you will not be able to make changes to the document, so please make sure that the text you send us is ready to be published.
How long might it be before my text is published in a book?2019-12-30T22:04:39+01:00

The length of time varies. Once the text is received, it is reviewed by the Scientific Committee and after verifying that the rules of formal presentation are met, it is modelled (in books there is no peer review). As soon as the book has a publication date, we will announce it on our website and send a notification to the authors.

Where can I see my text once it has been published in a book?2019-12-26T13:17:06+01:00

Your text will be published in the Book Collection section.

Will I receive a copy of the book where my text is published?2019-12-26T13:17:42+01:00

No. Our books will be available for download and free reading, so you can download it yourself.

Can I disseminate my published article on social networks and/or institutional repositories I choose?2019-12-30T22:03:39+01:00

Yes, since our books maintain an open Creative Commons CC BY-ND-NC license you can disseminate your article, provided no revenue (marketing) is generated. To share your article, you must reference the book in which your article appears through a link to our website, where the complete book appears.

Can I publish without attending the conference?2019-12-26T13:18:56+01:00

Yes. Both academic journals and books accept texts to be sent throughout the year, without having to attend any conferences. You can find more information about the publication processes in the Journals and Books sections.

How much does the publication of an article cost?2019-12-26T13:19:43+01:00

The publication of an article in a book has a management cost of €75.

Peer review of the journal is free if the article is rejected. If the article is accepted, the publication cost amounts to €125.

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