How to participate
Types of presentation
Registration
Cancellation policy
Certificates

How to participate

You can participate as a speaker or as a listener. Remember that to deliver a presentation at the conference, you must first submit your proposal to be validated. Once validated, you can register.

1

Submit your proposal

To fill in the submission form, you will need the following information about the proposal: title, short abstract (max. 300 words), long abstract (for the Book of Proceedings), keywords, the language of the presentation, data of the main author and data of the co-authors.

2

Register

The scientific committee will review your proposal within 2-3 weeks and send you a notification with their decision by email (please check your SPAM folder). Once your proposal has been accepted, you must pay for your registration at the conference..

3

Prepare your presentation

The conference program will be published 2 months before the start of the event. Check the day, time and room where your presentation has been scheduled. Prepare your presentation and review the guidelines for the type of presentation you have chosen.

4

Submit your article

Speakers may submit an article for publication (at a discount) in a GKA indexed book or journal, as assessed by the scientific committee. Download the template and see the guidelines at this link.

Types of presentation

Paper presentation

Duration: 15-20 min.
Computer/Screen available: YES.

How it works

This type of presentation is best suited to work on either academic work or research already done. The authors will present a summary of their work (purpose, procedures, results or products). The presentations will be grouped according to the theme or perspective in thematic sessions (which last 60, 75 or 90 minutes) with a question & answer time and group discussion once all the presentations are finished.

Duration: 15-20 min.
Audio-visual equipment available: computer, projector, screen and speakers.

Poster

Duration: 30 min.
Computer/Screen available: NO.

How it works

This format is ideal for presenting preliminary results of work in progress or for projects that are presented on posters/panels. In these sessions (usually lasting about 30 minutes), authors have the chance to exhibit their work and to participate in an informal discussion with other attendees. Each poster should include a brief summary and indicate the objectives, methodology and conclusions of the work. The dimensions of the poster should not exceed 110 cm tall x 85 cm wide.

Duration: 30 min.
Audio-visual equipment available: none.

Workshop

Duration: 30 min.
Computer/Screen available: NO.

How it works

This type of session is best suited to transferring practical knowledge, activities requiring the use of devices and sensory devices, action-oriented methodologies, empirical exemplifications, or any other technique which stimulates the senses. These sessions last approximately 30 minutes. Enough time should be allowed for the public to interact properly and ask questions and clarify concerns.

Duration: 30 min.
Audio-visual equipment available: none.

Registration

Payment Methods

Credit Card

Bank Transfer

Important

Any bank transfer made from outside Spain must include an additional €20 / $25 (US) to the total amount transferred. (This additional expense covers the commission applied by the intermediary banks.) If the participant does not pay these bank fees, registration will be incomplete.

What is included in the fee?

  • Presentation of 1 in-person paper presentation in a parallel session at the conference. (Not available for listener registration).

  • Printed certificate of in-person presentation and participation + printed program + conference bag.

  • Attendance at all sessions and presentations at the conference.

  • Morning and afternoon coffee every day of the conference.

  • €50/$50 discount off the registration fee for future conferences.

  • Optional: certificates of participation and/or presentation for co-authors. (Important note: these can be requested by paying a supplement; + info)

  • Optional: Publication of the article in a community book or journal, as assessed by the scientific committee. Available on paying a supplement fee. +info

  • Registration does not include flights, accommodation, lunch, dinner or tours.

Cancellation and refund policy

If you cannot attend the conference and are unable to transfer your registration to anyone else, you may cancel it and request a reimbursement of your conference registration fee. To do so, you must send us a written email request. No exceptions will be made to the cancellation/refund policy due to issues related to travel, natural disasters, or any other.

Refund Policy

The amount to be returned will depend upon the notice you give us – that is, the number of days between receiving your request and the start of the conference –  and on the type of refund:

1. Money refund

If you present your refund request 60 days before the first day of the Conference, or earlier, you will be refunded 80% of your registration fee.
If you present your refund request 30 to 60 days before the first day of the Conference, you will be refunded 50% of your registration fee.
If you present your refund request fewer than 30 days before the first day of the Conference, you will not receive a refund.

It may take up to 90 days to process your refund.

Money refunds will be done through the same method that was used for the original payment (PayPal, credit card or bank transfer).

2. Refund in MyGKA points (1 EUR/USD = 1 Point)

If you present your refund request fewer than 30 days before the first day of the Conference, you will be refunded 80% of your registration fee in GKA points (with no expiry date).

Your refund will be done immediately.

REQUEST TO CANCEL REGISTRATION

Types of Certificate

EDU-certificados-presentacion-presencial.jpg

In-person Speaker Certificate

The author’s information will appear on this certificate exactly as it was entered into the computer platform. The co-author’s information will only appear if it was included on the computer platform. The certificate will be delivered by the room moderator at the end of the in-person presentation session.

EDU-certificados-oyente.jpg

Listener Certificate

The author’s information will appear on this certificate exactly as it was entered into the computer platform when you registered. The interested party should request their certificate from the conference organisers at the reception desk.

EDU-certificados-coautor-presencial.jpg

Attendee Co-Author Certificate

This certificate is aimed at those authors who have not presented work as the main author but have collaborated in its production as co-authors and have attended the conference in person. These co-authors must appear as such in the proposal submitted by the lead author.

This certificate has a supplement per co-author. Those interested should request it at support@gkacademics.com at least 15 days before the start of the conference for it to be delivered during the event. + info

EDU-certificados-coautor-NO-presencial.jpg

Non-attendee Co-author Certificate

This certificate is aimed at those authors who have not presented work as the main author and have NOT attended the conference in person but have collaborated in its production as co-authors. These co-authors must appear as such in the proposal submitted by the lead author.

This certificate has a supplement per co-author and will be sent in digital format by email once the conference is over. Those interested should request one from support@gkacademics.com. + info

Certificate Policy

General conditions

1 – Registration includes the issuance of 1 presentation & attendance certificate in physical format in the name of the person who registered the proposal and paid the registration fee.

1.1 – Listener’s Registration includes the issuance of 1 attendance certificate in physical format in the name of the person who paid the registration fee.

1.2 – Blended Registration includes the issuance of 1 presentation & attendance certificate in digital format in the name of the person who registered the proposal and paid the registration fee.

1.3 – Virtual Registration includes the issuance of 1 presentation & attendance certificate in digital format in the name of the person who registered the proposal and paid the registration fee.

2 – Once proposals have been accepted, no changes to them will be admitted. If you need to make a correction or add a co-author, you must submit a new proposal and await its acceptance.

Co-authors

3 – If the proposal’s author indicates the existence of co-authors at the time of submission, then they will be recognised as such at the end of the certificate. (However, co-authors can request their own certificate by paying a small fee. See sections 4, 5 and 6 below).

4 – If you attend the conference and are co-author of a proposal submitted by another participant in the conference, you can request a ‘co-author certificate’ in your name by paying a supplement. + info

5 – If a participant wishes a certificate in the name of a co-author who has collaborated in the work but who has not attended the conference, a ‘Non-attendee Co-author Certificate’ can be obtained after paying a supplement. + info

6 – If you have collaborated as a co-author of a work presented by another participant but you cannot attend the conference yourself then you can request a ‘Non-attendee Co-author Certificate’ in your name by paying a supplement. + info

7 – ‘Non-attendee Co-author Certificate’ will only be sent to the interested parties if the work has been presented by a co-author’s partner during the conference (in person, blended or virtual).

Certificate Errors

8 – If you identify an error in the certificate, you can request a new one from the organizers during the conference or through support@gkacademics.com. If GKA is responsible for the error, a new certificate will be sent to you by email or certified postal mail at no extra cost within 1 month. If GKA is NOT responsible for the error, a new certificate will be sent by email (at no extra cost) or by certified mail (for a cost of €20 to be paid in advance by the interested party). Delivery time may vary by country and destination address.